Sample Notice to Explain for Falsifying Official Receipts to Increase Expenses for Reimbursement
The Sample Form below is based on Atty. Villanueva’s book HR Forms, Notices & Contracts Volume 2. This Notice to Explain (NTE) includes the Notice of Conference.
Form No. 4 Notice to Explain (First Notice)
– Falsifying Official Receipts to Increase Expenses for Reimbursement
To : Name of Employee
From : Human Resources Manager
Subject : Falsifying official receipts to increase expenses for reimbursement
Date : (Date of issuance of Notice)
The incident which occurred in the premises of the office has been brought to our attention. It appears that in the official receipts you submitted to the Accounting Department, certain amounts have been falsified to reflect higher expenses for reimbursement.
In this connection, falsification of official receipts to increase expenses for reimbursement constitutes fraud which is a just cause for termination of employment under the Labor Code.
In view of the foregoing, you are hereby required to submit a written explanation to this office within five (5) days from receipt of this notice, stating why the Company should not impose the penalty of dismissal for the act mentioned.
Furthermore, you are invited to a conference on _________ (date) at ___________ (venue) where you shall be accorded the opportunity to express your side on the matter. You may be accompanied by your own counsel at the said conference if you wish to be assisted by one.
Your failure to submit your written explanation within the period provided shall be construed as a waiver of your right to be heard and the Company shall decide the matter on the basis of all records and evidence available to it.
Your compliance is strongly encouraged.
Very truly yours,
(Name and signature of authorized signatory)
See the Notice of Dismissal (Form No. 3, page 21 of HR Forms Vol. 2) for this Offense
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