Sample Notice to Explain (First Notice) – Submitting falsified Official Receipt
The Notice to explain should avoid prejudging the case under investigation. Doing so will harm the position of the company. At the very least, it will be taken as partial in nature. At the worst, it can be interpreted as a form of harassment that may amount to constructive dismissal.
Sample Notice to Explain (First Notice) – Submitting falsified Official Receipt
To : PALSY P. CADOR
From : HR
Date : __________________
Subject : NOTICE TO EXPLAIN
Regarding the receipts that you submitted to the Accounting Department for reimbursement, it was found that three (3) of the receipts issued by the vendor do not correspond to the correct amount shown in the vendor’s
copy.
OR No. 123 has an amount of P8,000.00, OR No. 345 has P10,000.00 while OR No. 456 has P13,000.00. The correct amount as shown by the vendor’s copy are P3,000.00, P1,000.00 and P1,000.00 respectively. _______________
Under Section 5M of the Code of Conduct, falsification is a ground for dismissal. If proven, it is likewise a just cause for dismissal under Article 282 of the Labor Code, as amended.
In this regard, please explain in writing within five (5) calendar days from receipt of this notice why no disciplinary action should be taken against you for the above allegations. Failure on your part to submit your written explanation within the prescribed period shall be deemed waiver of your right to due process.
For your strict compliance.
GRETCHEN KARITO
HR Manager
(See Form No. 1, HR Forms, Notices & Contracts, Volume 2 by Atty. Elvin B. Villanueva)
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