Sample Notice of Decision to Dismiss for Falsification

Sample Notice of Decision to Dismiss for Falsification

The Sample Form below is based on Atty. Villanueva’s book HR Forms, Notices & Contracts Volume 2

Form No. 3 Decision to Dismiss (Final Notice) – Submitting Falsified Official Receipt


From : HR Date : __________________

Subject : DECISION

Regarding the charge of falsification of vendor’s receipt, the following is the findings of the management. You submitted several receipts from vendors for purposes of reimbursing your purchases.

However, it appears that OR No. 123 has an amount of P8,000.00, OR No. 345 has P10,000.00 while OR No. 456 has P13,000.00. The correct amount as shown by the vendor’s copy are P3,000.00, P1,000.00 and P1,000.00 respectively.

Section 5M of the Code of Conduct considers falsification as a ground for dismissal. You submitted your explanation on ____________, where you admitted the falsification. You add that you actually incurred expenses of such amount although you were not able to secure receipts for them.

Hence, you included the same in the receipts in the hope of recovering your expenses. Forms on Employee Dismissal 19 A hearing/conference was held on _______________ at 38th floor Mataiog Tower, Ayala Ave., Makati City.

You attended together with your counsel, Atty. Biga Y. Todo. In the same hearing, you admitted the falsification and made similar claim that you spent the same amount but you failed to secure an OR. However, you did not present any evidence to prove the non-receipted expense that you mentioned.

No employees in the area where you allegedly incurred the expense could attest to your claim. The management, after careful evaluation of the evidence, it found substantial evidence to hold you liable for falsification and that there is just cause for your dismissal. In this regard, we regret to inform you that your services are hereby terminated effective immediately from receipt of this notice. Kindly process your exit documents and turnover for the immediate release of your last salary. Please be guided accordingly.

GRETCHEN KARITO HR Manager _____________________

See the Notice to Explain (Form No. 1, page 13 of HR Forms Vol. 2) and the Notice of Conference (Form No. 2, page 16 of HR Forms Vol. 2) for this Offense

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