Sample Notice of Administrative Hearing/Conference
The Sample Form below is based on Atty. Villanueva’s book HR Forms, Notices & Contracts Volume 2
Written notice of hearing/conference must be sent to the employee charged. It may be integrated in the Notice to Explain or contained in a separate memorandum or notice.
In all notices mentioned in this book, they should be served on the employee personally or if he is not available to receive must be sent by registered mail with return card to his last known address. It is best practice, however, that each time a notice is addressed to the worker, one copy must be sent to him through registered mail.
Form No. 2 Notice of Hearing/Conference – Submitting Falsified Official Receipt
To : PALSY P. CADOR
From : HR
Date : __________________
Subject : HEARING/CONFERENCE AND PREVENTIVE SUSPENSION
This has reference to the charge of falsification of vendor’s receipt per notice to explain sent to you on ________________. We required you to submit your reply within five (5) days from receipt of such notice. We received your reply on ____________.
Initially, you admitted the charge in your reply. To move on with Forms on Employee Dismissal 17 the investigation, a hearing/conference is set on _______________ at 38th floor Mataiog Tower, Ayala Ave., Makati City.
Hence, you are hereby invited to attend the same together with your counsel or support person, if you desire. Failure on your part to attend the hearing/conference shall be deemed waiver on your part to due process.
Since the charge against you constitutes serious and imminent threat on the property of the company, you are likewise placed under preventive suspension for a period not to exceed thirty (30) days from receipt of this notice to give way to further investigation.
GRETCHEN KARITO HR Manager
See the Notice of Dismissal (Form No. 3, page 13 of HR Forms Vol. 2) and the Notice to Explain (Form No. 2, page 16 of HR Forms Vol. 2) for this Offense
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