Prohibited Drugs – Sample Notice of Dismissal
Prohibited drugs pose menace to the health and well being of employees. This is a sample notice of dismissal which is the final part of the procedural due process in the past two posts (Notice to Explain and Notice of Conference).
The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2.
Form No. 45 Decision to Dismiss (Final Notice) – Use of Prohibited Drugs
To : MAGDO D. ROGA
From : HR
Date : __________________
Subject : DECISION
This pertains to the charge against you on the use of marijuana or prohibited drug per Section 4G of the Code of Conduct.
Please recall that on _____________ Security Officer Rolando Mapagmatyag caught you smoking marijuana at the basement.
He said that at first, he noticed a “weird” smell when he went to the basement. He found you smoking what seems to be a cigarette.
He realized later on that the smell was coming from what you were smoking. After a while, you threw what remains in the drain. Mr. Mapagmatyag retrieved the floating cigarette from the drain and checked the same.
He noticed that it was the source of the smell in the basement. He opened it and found marijuana leaves inside.
A notice to explain was sent to you on _______. You submitted your reply on ____________, stating that you did not smoke marijuana. Further, you claimed that you merely smoked Calboro cigarette.
However, a result of the PNP Crime laboratory shows that the item is marijuana. In this regard, there is substantial evidence to hold you liable for the charge.
Hence, we regret to inform you that after careful evaluation of the evidence, there is just cause for your dismissal. Your services are hereby being terminated effective immediately from receipt of this notice.
Please process your exit documents as well as turnover for the immediate release of your last salary. For your compliance.
RAYMART SARCIADO
HR Manager
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