Sample Notice of Termination for Habitual Tardiness

Sample Notice of Termination for Habitual Tardiness

Sample forms, notices and contracts provided in the book Human Resource Forms, Notices & Contracts Volume 2 can help practitioners and business owners deal with the disciplinary issues in the establishment.

The post below is based on the HR Forms book mentioned above (pp. 230-232) by Atty. Villanueva and Atty. Florido.

Form No. 123 Decision to Dismiss (Final Notice) – Habitual Tardiness

To : Name of Employee

From : HR MANAGER or other responsible officer

Subject : Habitual Tardiness

Date : (Date of issuance)

This refers to our show cause memo on the subject matter dated _______________. Our records reveal the following facts:

Your attendance records from ________ (date) to ____________ (date) show that you reported late for work on the following dates: (enumerate specific dates of tardiness).

In response to our show cause memo, you submitted your written explanation on ______________. In the same explanation, we note that _____________________ (if any admission is made, state it here).

During the scheduled conference on ______________, you were given the opportunity to explain or defend your side on the matter. (State any detail during the conference that may bolster the belief that a violation was committed) (State other details to substantiate charge, refute statement of employee if applicable, and complete justification for the company’s decision.)

In this connection, habitual tardiness negatively affects productivity and constitutes gross and habitual neglect of duties, which is a just cause for terminating employment under the Labor Code.

After a thorough review and discussion on the matter, we find that your frequent tardiness shows an utter disregard of the Company’s attendance policy and its business.

The same constitutes gross and habitual neglect of your duties to the Company. In view of the foregoing, you are hereby informed that your employment with the Company is terminated effective on the closing hours of ______ (date). Please comply with the relevant post-employment requirement of the Company by surrendering your accountabilities to _________________ (department or officer) for the Company to process your final salary.

Very truly yours,

(Printed name and signature of authorized signatory)

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