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Sample Forms

04 Jan

Sample Notice to Explain For Use of Marijuana

Sample notice to explain for an offense involving use of marijuana is provided here for reference. The sample notice is based on the book Human Resource Forms, Notices and Contracts Volume 2 by Atty. Villanueva (pp. 89-90). Form No. 51 Notice to Explain (First Notice) – Using Marijuana To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Using Marijuana Date : (Date of issuance of Notice) The incident which occurred in the premises of [...]

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13 Dec

Sample Notice to Explain – Theft of Company’s Laptop

Theft of company property may be ground for dismissal of employment. If the employer decides to dismiss employee on this ground there are rules that need to be followed. To avoid technical flaw, it is best practice to follow proven forms and templates on procedural and substantive due process aspects of termination. The post below is based on the book Human Resource Forms, Notices & Contracts Volume 2 (pp. 135-136) by Atty. Villanueva. Form No. 77 Notice to Explain (First Notice) – Theft [...]

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27 Nov

Sick Leave Policy in Relation to Discipline

Sick leave is not provided in the Labor Code. There is a five-day service incentive leave in the Code however, that the employee can use where he can be permitted for his absence. Just like in all other cases of absence, there are two implications if it occurs not in accordance with the policy. First implication is economic which means salary deduction or no salary during the time of unauthorized absence. The second is disciplinary which means that in addition [...]

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20 Nov

Hours of Work – Sample Policy

Hours of work principle is the foundation of major compensation and benefits program. However, this can lead to abuse if no control mechanism is in place. Thus, putting up the hours of work policy is critical. The sample policy here is based on the book How To Design and Formulate Company Code of Discipline (pp. 38-40) by Atty. Villanueva. Sample Policy Correlating Hours of Work with Discipline: HOURS OF WORK POLICY Employees shall report to work on or before the designated shift. [...]

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15 Nov

Destruction of Company Property – Final Notice of Dismissal

Destruction of company property may fall under serious misconduct which is ground for disciplinary action. The sample notice below is based on the book Human Resource Forms, Notices and Contracts Volume 2 by Atty. Villanueva. Form No. 98 Decision to Dismiss (Final Notice) – Destruction of company property To : Name of Employee From : HR MANAGER or other responsible officer Subject : Destruction of company property Date : (Date of issuance) This refers to our show cause memo on the [...]

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13 Nov

Destruction of Company Property – Notice to Explain

Destruction of company property may subject the employee to disciplinary action. The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2 (pp. 173-174) by Atty. Villanueva. Form No. 97 Notice to Explain (First Notice) – Destruction of company property To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Destruction of company property Date : (Date of issuance of Notice) The following incident has been brought to our attention for [...]

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12 Nov

Porn Uploaded to the Internet Using Company Computer – Notice of Dismissal

Porn distributed, shared or uploaded in social media or the Internet using the company computer may subject employee to disciplinary action. For purposes of dismissal, employers should include this offense in the Code of Conduct pursuant to DOLE IRR implementing Article 297 of the Labor Code particularly the analogous cause. Learn how to incorporate disciplinary policies in your Code of Discipline from a book How To Design and Formulate Company Code of Discipline The sample template below is based on the book Human [...]

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12 Nov

Porn Uploaded Using Company Computer – Notice to Explain

Porn uploaded to the Internet using company’s resources may be ground for disciplinary action. The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2 (pp. 169-170) by Atty. Villanueva. Form No. 95 Notice to Explain (First Notice) – Uploading personal porn video on Internet To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Uploading personal porn video on Internet Date : (Date of issuance of Notice) The following incident [...]

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04 Nov

Smoking Inside Company Premises – Notice to Explain

Smoking inside company premises may cause for disciplinary action. The sample notice below is based on the book Human Resource Forms, Notices & Contracts Volume 2 by Atty. Villanueva (pp. 161-163). Form No. 91 Notice to Explain (First Notice) – Smoking inside company premises To : Name of Employee   From : Human Resources Manager or other authorized officer Subject : Smoking inside company premises Date : (Date of issuance of Notice) The following incident has been brought to our attention for appropriate [...]

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02 Nov

Sexual Intercourse Inside Company Premises: Sample Notice of Dismissal

Sexual intercourse committed inside company premises is serious misconduct and subjects the employee to disciplinary action which may amount to dismissal from service. The form below is based on the book Human Resource Forms, Notices and Contracts Volume 2 (pp. 159-161). Form No. 90 Decision to Dismiss (Final Notice) – Sexual intercourse in company premises To : Name of Employee From : HR MANAGER or other responsible officer Subject : Sexual intercourse in company premises Date : (Date of issuance) This [...]

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