Sample Notice To Explain For Absence Without Leave (AWOL) In Filipino
Sample notice to explain for absence without leave is provided in this post involving an absence of just one (1) day. This notice includes a return to work order at the last paragraph.
As a matter of policy, absence of one (1) day without prior authorization such as lack of leave form filed should subject the individual to disciplinary action. The same result should happen with regard to those who are absent due to emergency case (medical or calamity) but failed to observe the procedure of calling the office (call-in policy).
The sample in this post pertains to a very light offense. However, if the employee continues to be absent, the offense may become more serious. In which case penalty usually should get heavier as the number of days of unauthorized absence increases.
Get more sample of HR Forms, Notices and Contracts from the books HR Volume 1 and HR Volume 2
There are several scenarios that may happen after serving this notice:
- The employee immediately reports to work the next day.
- The employee continues to be absent.
- The employee calls in informing the management that he was sick, brought to hospital or had unfortunate incident
In the case of number 1, the employee may only be issued a warning as a penalty. As regards number 2, another NTE for AWOL should be sent to him with the same return to work notice. As to number 3, the employee should be required to submit duly filled out leave form with attachment proving emergency case.
Related post: Mere absence is not abandonment of work
Below is a sample NTE in Filipino:
From: HR
Date: _______________________
Subject: PAGLIBAN SA TRABAHO NG WALANG PAALAM (ABSENCE WITHOUT LEAVE)
Lumalabas sa talaan (biometric/bundy clock record) ng kompanya na ikaw ay hindi pumasok sa trabaho kahapon, petsang _____________, 20_____. Nang sinuri ang mga leave forms, wala kang naisumite na papel para sa iyong pagliban sa trabaho.
Binanggit din ng iyong department head na si ___________________ na ikaw ay walang tawag o text na ikaw ay hindi papasok sa trabaho. Sa tuntunin ng kompanya ang lahat ng liliban ng trabaho ay dapat magpaalam dalawang (2) araw bago ang hindi pagpasok. Kung ang dahilan naman ng pagliban ay biglaang mga pangyayari (medical emergency, calamity, fire, flood) dapat na tumawag sa opisina bago mag alas-dose ng unang araw ng pagliban.
Walang anumang papel o komunikasyon galling sa iyo. Kung kaya ikaw ay inaatasang magsumite ng sulat bilang paliwanag sa mga nabanggit sa loob ng limang (5) araw (calendar days), mula sa pagtanggap ng sulat na ito.
Kapag ikaw ay hindi nagsumite ng iyong paliwanag ito ay nangangahulugan ng pagbabalewala sa iyong mga karapatan sa imbestigasyong ito. Ang kaso ay pagpapasyahan lamang ayon sa mga ebidensyang nakalatag. Bilang karagdagan, ikaw ay inaatasan na agad na pumasok sa trabaho dahil kung hindi ito ay maaring mangahulugan ng pag-abandona sa iyong posisyon (abandonment of work).
Para sa iyong mahigpit na pagsunod.
ANNE GRAY BEERD
HR Manager
Easily Draft Your HR Forms, Notices and Contracts Soft Copy Version (With Over 150 Sample Templates Editable in Word File). Order Your USB/CD Here! Special Introductory Price Until March 15, 2019.
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