Sample Notice of Dismissal for Falsifying Official Receipts to Increase Expenses for ReimbursementAtty Elvin
The Sample Form below is based on Atty. Villanueva’s book HR Forms, Notices & Contracts Volume 2, page 22.
This is the final part of the due process requirement for valid dismissal of employee.
Form No. 5 Decision to Dismiss (Final Notice)
– Falsifying Official Receipts to Increase Expenses for Reimbursement
To : Name of Employee
From : HR MANAGER or other authorized officer
Subject : Falsifying official receipts to increase expenses for reimbursement
Date : (Date of issuance)
This refers to our show cause memo on the subject matter dated _______________. Our records reveal the following facts: In the official receipts you submitted to the Accounting Department, certain amounts have been falsified to reflect higher expenses for reimbursement.
In response to our show cause memo, you submitted your written explanation on ______________. In the same explanation, we note that _____________________ (if any admission is made, state it here).
During the scheduled conference on ______________, you were given the opportunity to explain or defend your side on the matter.
(State any detail during the conference that may bolster the belief that a violation was committed)
(State other details to substantiate charge, refute statement of employee if applicable, and complete justification for the company’s decision.)
In this connection, falsifying official receipts to increase expenses for reimbursement constitutes fraud which is a ground for termination of employment under the Labor Code.
After a thorough review and discussion on the matter, we find that your act of falsifying official receipts in order to increase expenses for reimbursement was deliberate, unjustified and fraudulent.
In view of the foregoing, you are hereby informed that your employment with the Company is terminated effective on the closing hours of ____________ (date).
Please comply with the relevant post-employment requirement of the Company by surrendering your accountabilities to _________________ (department or officer) for the Company to process your final salary.
Very truly yours, _________________
(Printed name and signature of authorized signatory)