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Tag - Notice to Explain

21 Dec

Sample Notice to Explain – Using Shabu or other Prohibited Drugs

Sample Notice to Explain is being shared to illustrate the procedural due process where an employee is caught using shabu. Take note however, that the company policies should be clearly established to support this procedure. You can get sample policy on prohibited drugs from the book How to Design and Formulate Company Code of Discipline by Atty. Elvin B. Villanueva. The post below is based on the book also written by Atty. Villanueva, HR Forms, Notices and Contracts Volume 2 (pp. [...]

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13 Nov

Destruction of Company Property – Notice to Explain

Destruction of company property may subject the employee to disciplinary action. The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2 (pp. 173-174) by Atty. Villanueva. Form No. 97 Notice to Explain (First Notice) – Destruction of company property To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Destruction of company property Date : (Date of issuance of Notice) The following incident has been brought to our attention for [...]

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12 Nov

Porn Uploaded Using Company Computer – Notice to Explain

Porn uploaded to the Internet using company’s resources may be ground for disciplinary action. The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2 (pp. 169-170) by Atty. Villanueva. Form No. 95 Notice to Explain (First Notice) – Uploading personal porn video on Internet To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Uploading personal porn video on Internet Date : (Date of issuance of Notice) The following incident [...]

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31 Oct

Sexual Intercourse Inside Company Premises Sample Notice to Explain

Sexual intercourse inside company premises is a serious misconduct and ground for dismissal of employee. Issuance of the Notice to Explain is one of the procedural steps required for employee dismissal. The form below is based on the book Human Resource Forms, Notices & Contracts Volume 2 (pp. 158-159). Form No. 89 Notice to Explain (First Notice) – Sexual intercourse within the company premises To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Sexual [...]

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17 Oct

Notice To Explain – Sample Notice for Lewd Acts Inside Company Premises

Notice to Explain involving lewd acts performed by employee inside company premises is shown below. The post is based on the book Human Resource Forms, Notices and Contracts Volume 2. Form No. 87 Notice to Explain (First Notice) – Performing lewd acts inside company premises To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Performing lewd acts inside company premises Date : (Date of issuance of Notice) The following incident has been brought to [...]

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18 Sep

Sample Notice to Explain – Having an Affair with a Married Co-Worker

Sample notice to explain is provided for a fictional offense of having an affair with a married co-employee having known the fact of marriage. The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2. Form No. 83 Notice to Explain (First Notice) – Having an affair with a married co-employee while being single To : Name of Employee From : Human Resources Manager or other authorized officer Subject : Having an affair with a married co-employee while [...]

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24 Jun

Notice to Explain, if not Served Personally, Must be Sent to Employee’s Last Known Address

Notice to Explain must be served personally as a general rule. If it is not possible, it should be sent by registered mail to the last known address of the employee. The post below is based on the book Guide to Valid Dismissal of Employees (page 69): In case of termination, the notices shall be served on the employee’s last known address. This is usually found in the HR databases or 201 file. It is a good practice to update these records [...]

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21 Jun

Notices to Explain Should Contain Specific Allegations

Notices to Explain required in employee dismissal should contain specific allegations of the offense being charged, among other requirements of the law. The post below is based on the book Guide to Valid Dismissal of Employees Second Edition In the case of King of Kings Transport, Inc. vs. Mamac, the Court said that the first written notice to be served on the employees should contain the specific causes or grounds for termination against them, and a directive that the employees are given [...]

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29 Apr

Sample Notice to Explain for Falsification

The Sample Form below is based on Atty. Villanueva’s book HR Forms, Notices & Contracts Volume 2 Form No. 1 Notice to Explain – Submitting Falsified Official Receipt To : PALSY P. CADOR From : HR Date : __________________ Subject : NOTICE TO EXPLAIN Regarding the receipts that you submitted to the Accounting Department for reimbursement, it was found that three (3) of the receipts issued by the vendor do not correspond to the correct amount shown in the vendor’s copy. OR [...]

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