Sample Notice of Dismissal for Falsification of Company Receipts
During the previous post, a sample NTE was shown for falsification of company receipts which is dismissible offense. In such NTE, a Notice of Hearing/Conference is also included to comply with the statutory due process.
The Notice of Dismissal is the final step to complete the procedural requirements. The sample notice below is based on the book HR Forms, Notices & Contracts Volume 2, pp. 27-28.
Form No. 9 Decision to Dismiss (Final Notice) – Falsification of Company receipts
To : Name of Employee
From : HR MANAGER or other authorized officer
Subject : Falsification of Company receipts
Date : (Date of issuance)
This refers to our show cause memo on the subject matter dated _______________. Our records reveal the following facts: It appears from the records of the Finance Department of which you are member, that certain receipts issued in the name of the Company contain false entries, to the disadvantage of the Company.
In particular, Official Receipt Nos. ______________, ____________ and ______________, bear the amounts of ______________, ___________ and _________, respectively. In response to our show cause memo, you submitted your written explanation on ______________. In the same explanation, we note that _____________________ (if any admission is made, state it here).
During the scheduled conference on ______________, you were given the opportunity to explain or defend your side on the matter. (State any detail during the conference that may bolster the belief that a violation was committed) (State other details to substantiate charge, refute statement of employee if applicable, and complete justification for the company’s decision.)
In this connection, falsification of Company receipts constitutes fraud and can lead to loss of confidence for which the penalty of dismissal may be imposed under the Labor Code. After a thorough review and discussion on the matter, we find that your act of falsifying company receipts was deliberate, unjustified and fraudulent. Such actions resulted in our loss of confidence in you, which is crucial in your employment as a member of the Finance department.
In view of the foregoing, you are hereby informed that your employment with the Company is terminated effective on the closing hours of ___________ (date).
Please comply with the relevant post-employment requirement of the Company by surrendering your accountabilities to _________________ (department or officer) for the Company to process your final salary.
Very truly yours, _______________
(Printed name and signature of authorized signatory)
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