Sample Code of Conduct Provisions on Absences, Tardiness and Use of ID in Filipino / Tagalog
Code of Conduct pertains to principles, values, standards, or rules of behavior that guide the decisions, procedures and systems of an organization in a way that (a) contributes to the welfare of its key stakeholders, and (b) respects the rights of all constituents affected by its operations. (See page 7, How to Design and Formulate Company Code of Discipline by Atty. Elvin B. Villanueva)
Discipline, according to Merriam-Webster dictionary, means control that is gained by requiring that rules or orders be obeyed and punishing bad behavior. It is a way of behaving that shows a willingness to obey rules or orders. It is behavior that is judged by how well it follows a set of rules or orders. (See page 3, How to Design and Formulate Company Code of Discipline by Atty. Elvin B. Villanueva)
In general, management has the prerogative to discipline its employees and to impose appropriate penalties on erring workers pursuant to company rules and regulations. Thus, the court found complainant’s protestation unfounded. For, based on the record, the employer imposed the penalty pursuant to the Company Code of Discipline which the labor agencies find to be fair and in accordance with law. (Deles vs. NLRC, G.R. No. 121348, March 9, 2000.)
Disciplinary policy includes the enforcement of the company’s Code of Discipline which to its maximum extent can result in dismissal of employees. Considering that the Philippines has a law protecting the security of tenure of employees, disciplinary decisions, most especially involving dismissal, becomes a legal issue.
Hence, employers are advised to have technical understanding of this subject to properly handle the situation.
Being litigious in most cases, discipline requires knowledge of the ground for dismissal of employees under the Labor Code, as amended (see the updated and re-numbered Labor Code here)
Another concern for companies that want to set up the Code of Conduct is the language to use. For workforce belonging to the manual labor a Filipino/Tagalog version is preferred since the workers are not usually conversant in English language.
Below are sample provisions on Code of Discipline or Code of Conduct in Filipino / Tagalog which is based on Atty. Villanueva’s upcoming book HR Forms, Notices and Contracts Vol. 3 in Filipino / Tagalog:
Purchase a book on How to Design and Formulate Company Code of Discipline (English version)
- ORAS NG PAGPASOK SA TRABAHO (ATTENDANCE)
- Hindi pagtapos ng oras ng trabaho nang walang pahintulot
First Offense – Written Warning
Second Offense – Stern Warning
Third Offense – 3 days suspension
Fourth Offense – 5 days suspension
- Paglabag tungkol sa oras ng pahinga at tanghalian o panahon ng pagkain
First Offense – Written Warning
Second Offense – Stern Warning
Third Offense – 4 days suspension
Fourth Offense – 6 days suspension
- MGA HINDI AWTORISADONG PAGLIBAN SA TRABAHO (UNAUTHORIZED ABSENCES)
- Pagliban na walang paalam na hindi bababa sa apat (4) na araw sa loob ng isang buwan
First Offense – Written Warning
Second Offense – Stern Warning
Third Offense – 7 days suspension
Fourth Offense – 15 days suspension
- Hindi pagbibigay-alam sa opisina na hindi makakapasok sa opisina dahil sa sakit bago mag-tanghali (12:00 noon) sa araw nang pagliban o unang araw nang pagliban kung ito ay aabutin ng ilang araw
First Offense – Written Warning
Second Offense – Stern Warning
Third Offense – Written Reprimand
Fourth Offense – 3 days suspension
- Pagliban na walang paalam na aabot sa apat (4) na araw o higit pa sa loob ng isang buwan
First Offense – Written Warning
Second Offense – Written Reprimand
Third Offense – 15 days suspension
Fourth Offense – 30 days suspension
- PAGPASOK SA TAMANG ORAS (PUNCTUALITY)
- Pagpasok sa trabaho nang lampas sa itinakdang oras (tardy/late) nang limang beses o higit pa sa loob ng isang buwan
First Offense – Written Warning
Second Offense – Stern warning
Third Offense – 3 days suspension
Fourth Offense – 6 days suspension
- Hindi pagtala ng oras ng pasok gamit ang time card o ang hindi pag swipe ng ID o pag rehistro sa biometrics attendance device
First Offense – Written Warning
Second Offense – Written Reprimand
Third Offense – 3 days suspension
Fourth Offense – 6 days suspension
- Pag time-in/log-in/punch-in ng timecard ng ibang empleyado
First Offense – Stern Warning
Second Offense – Written Reprimand
Third Offense – 15 days suspension
Fourth Offense – Dismissal
- Hindi awtorisadong pag-iba, pagpalit, o pagbago ng mga nilalaman o itsura ng time card o ng time card ng ibang empleyado
First Offense – Stern Warning
Second Offense – Written Reprimand
Third Offense – 15 days suspension
Fourth Offense – Dismissal
- Walang pahintulot na pagtanggal o pagtago ng time card o ng time card ng ibang empleyado o anumang rekord o dokumento ng attendance
First Offense – Stern Warning
Second Offense – 6 days suspension
Third Offense – 15 days suspension
Fourth Offense – Dismissal
- Pagsira sa sariling timecard o timecard ng ibang empleyado o kaya anumang rekord ng attendance
First Offense – Written Reprimand
Second Offense – 15 days suspension
Third Offense – 20 days suspension
Fourth Offense – Dismissal
- PATAKARAN TUNGKOL SA PAGSUOT NG UNIPORME (WEARING OF UNIFORM)
- Pagpasok sa trabaho nang hindi naka-uniporme o hindi suot ang tamang uniporme
First Offense – Written Warning
Second Offense – Stern Warning
Third Offense – Written Reprimand
Fourth Offense – 5 days suspension
- Pagpasok sa trabaho nang hindi suot ang itinakdang kasuotan kung ito ay hindi obligadong magsuot ng uniporme
First Offense – Written Warning
Second Offense – Stern Warning
Third Offense – Written Reprimand
Fourth Offense – 3 days Suspension
- MGA PAGLABAG TUNGKOL SA ID O IDENTIFICATION CARD (OFFENSES INVOLVING IDENFICATION CARD)
- Hindi pagsuot o ayaw magsuot ng ID o identification card sa pagpasok sa trabaho o habang nasa loob ng lugar ng trabaho
First Offense – Written Warning
Second Offense – Stern Warning
Third Offense – Written Reprimand
Fourth Offense – 3 days Suspension
- Pagsira, pagyupi, pagbago, pagtago, at pag-punit ng ID o ng ID ng ibang empleyado
First Offense – Written Warning
Second Offense – 3 days suspension
Third Offense – 5 days suspension
Fourth Offense – 10 days Suspension
- Hindi tamang pag-suot o paggamit ng ID ng kompanya
First Offense – Written Warning
Second Offense – Written Reprimand
Third Offense – 5 days suspension
Fourth Offense – 7 days suspension
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