Dismissal Notice for Overpricing Purchases to Defraud the CompanyAtty Elvin
Dismissal notice should be issued to employees to comply with procedural due process of termination.
The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2 (pp. 263-264) by Atty. Elvin B. Villanueva.
To : Name of Employee
From : HR MANAGER or other responsible officer
Subject : Overpricing of purchases to defraud company Date : (Date of issuance)
The following incident has been brought to our attention for appropriate action.
A recent audit of financial transactions for the period ending on _________ showed that you presented several receipts purportedly issued by ABC Company for the supply of food and drinks at various company gatherings. Attached are copies of the said receipts.
Upon verification, however, ABC Company revealed that the amount appearing on your receipts were not the true values of the items purchased from them. The receipts you presented showed amounts which were much higher than the usual prices quoted by ABC Company for the same food and drink items. Attached is the affidavit executed by the account officer of ABC Company, attesting to the correct amounts of the items purchased by the Company.
During the scheduled conference on ______________, you were given the opportunity to explain or defend your side on the matter. (State any detail during the conference that may bolster the belief that a violation was committed)
(State other details to substantiate charge, refute statement of employee if applicable, and complete justification for the company’s decision.) In this connection, the act of overpricing purchases may constitute fraud or deceit and is a ground for termination of employment under Art. 297 of the Labor Code.
After a thorough review and discussion on the matter, we find that your violation of the said policy was serious, deceitful and unjustified, and constitutes fraud or dishonesty.
In view of the foregoing, you are hereby informed that your employment with the Company is terminated effective on the closing hours of ______ (date). Please comply with the relevant post-employment requirement of the Company by surrendering your accountabilities to _________________ (department or officer) for the Company to process your final salary.
Very truly yours,
(Name of Immediate superior)