Sample Notice to Explain for Falsification of Commercial Document
Some of the documents that are the subject of falsification by employees include commercial papers. Below is a sample of the Notice to Explain as part of a series of posts. In the next posts, the author will show the succeeding notice template to complete the procedural due process.
They are based on the author’s book HR Forms, Notices & Contracts Vol. 2
Form No. 6 Notice to Explain (First Notice) – Falsification of other commercial documents
To : Name of Employee
From : Human Resources Manager
Subject : Falsification of other commercial documents
Date : (Date of issuance of Notice)
The incident which occurred in the premises of the office has been brought to our attention. It appears from the records of the Finance Department that certain commercial documents, particularly the ________ (e.g. Cash book), contain false entries, to the disadvantage of the Company.
In this connection, falsification of other commercial documents constitutes fraud which is a ground for termination of employment under the Labor Code.
In view of the foregoing, you are hereby required to submit a written explanation to this office within five (5) days from receipt of this notice, stating why the Company should not impose the penalty of dismissal for the act mentioned. Furthermore, you are invited to a conference on _________ (date) at ___________ (venue) where you shall be accorded the opportunity to express your side on the matter.
You may be accompanied by your own counsel at the said conference if you wish to be assisted by one.
Your failure to submit your written explanation within the period provided shall be construed as a waiver of your right to be heard and the Company shall decide the matter on the basis of all records and evidence available to it. Your compliance is strongly encouraged.
Very truly yours, __________________
Name and signature of authorized signatory)
Get a copy of the HR Forms, Notices & Contracts Vol. 2
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