Sample Notice of Dismissal for Theft of Company PropertyAtty Elvin
Sample notice of dismissal is provided in this post for the offense of theft of company property.
The post below is based on the book Human Resource Forms, Notices and Contracts Volume 2 by Atty. Villanueva (pp. 130-132).
To : Name of Employee
From : HR MANAGER or other responsible officer
Subject : Theft of company computer
Date : (Date of issuance)
This refers to our show cause memo on the subject matter dated _______________. Our records reveal the following facts:
That on or about __________ day of _____________, during a routine inspection of your car and belongings on your way out of the company premises, the security guard on duty, ___________ (name of guard) found a CPU (central processing unit), among your belongings.
Upon closer inspection of the inventory control sticker attached to the said CPU, it appears that the computer is owned by the company, a __________________ (describe computer’s technical specifications) previously issued to the sales and marketing department, particularly _____________ (name of employee entrusted with custody of laptop).
The computer was immediately turned over to the head of security and a written report of the incident was submitted to this office for appropriate action. In response to our show cause memo, you submitted your written explanation on ______________.
In the same explanation, we note that _____________________ (if any admission is made, state it here). During the scheduled conference on ______________, you were given the opportunity to explain or defend your side on the matter. (State any detail during the conference that may bolster the belief that a violation was committed) (State other details to substantiate charge, refute statement of employee if applicable, and complete justification for the company’s decision.)
In this connection, theft of company property constitutes serious misconduct, which is a just cause for dismissal under existing provisions of the Labor Code. After a thorough review and discussion on the matter, we find that your behavior was deliberate, wrongful, unjustified and constitutes serious misconduct.
In view of the foregoing, you are hereby informed that your employment with the Company is terminated effective on the closing hours of ______ (date). Please comply with the relevant post-employment requirement of the Company by surrendering your accountabilities to _________________ (department or officer) for the Company to process your final salary.
Very truly yours,
(Name of Immediate superior)