HR Forms: How to Use the Soft Copy Version of HR Forms 2

HR Forms: How to Use the Soft Copy Version of HR Forms 2

HR Forms: How to use or navigate the HR Forms Soft Copy Version 2?


This HR Forms, Notices & Contracts Vol. 2 soft copy (Word File) is intended to be a user-friendly version of the printed book, most especially to Word users.

The entire 170+ sample forms are contained in a single Word File (HR Forms Volume 2 Soft Copy) consisting of 250+ pages of documents in Courier New and Arial fonts, using font sizes 10, 11, 12, and 14 at 8”x11” page layout.

There are two main parts in this soft copy version:

  1. Table of Forms
  2. Sample Forms
  3. The Table of Forms

This contains the list of 170+ forms showing the form number, sample form title, and the page where it is found. The Contents are presented showing the templates used in employee discipline or dismissal such as Notice to Explain, Notice of Hearing/Conference, and Final Notice of Dismissal.

Then the form number is shown on the left and the form title in the middle.

  1. Navigating the file

Desired sample form can be located by:

First: Looking at the Table of Forms taking note of form number, form title and page number where it is found

Second:   Going to the page where the form is found either by scrolling or finding it (Ctrl + F)

  1. Illustration

In the Table of Forms, we want to locate the “Notice to Explain (First Notice) Falsification of Company Receipts”

In the Table of Forms, the said sample form is found on page 1 (continuation of the list of forms in the Table of Forms).

As can be observed, “Notice to Explain (First Notice) Falsification of Company Receipts” is identified as “Form No. 8” and is found on page 21.

The quickest way to find Form No. 8 is to search or find it by pressing control “F” (Ctrl + F) for Windows users or for Mac users Command “F” by typing “Form No.

In the file, the first item if I press “Enter” is the “Form No. 8” found in the Table of Forms (highlighted in yellow as is usual in search results). If the search is not advanced or not thoroughly filtered, it will also show as you press “Enter” Form Nos. 80, 81, 82, and all others with “8”, etc.:

If I press “Enter” after the result “Form No. 89” it will show the Form No. 8, Notice to Explain (First Notice) Falsification of Company Receipts” on page 21.

Just follow the process for the rest of the sample forms you want to find.

Also Available: HR Forms, Notices and Contracts Volume 1 containing Employment Contracts, Data Privacy Clause, etc.

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