AWOL Where Penalty Imposable is Suspension; Sample Notice in Filipino
AWOL or Absence Without Official Leave is one of the challenging issues that HR normally face. Challenging in a sense that it requires a balancing act to arrive at the appropriate decision.
In a unique Filipino tradition, employees tend to be absent from work to attend baptism of a relative, wedding of 4th cousin, and to some instance see off at the airport a relative going abroad.
When HR does not “understand” the reason behind the absence it is seen as “walang pakikisama” and employees would tend to feel bad. Whatever the sentiment and emotional matter that is involved, in an objective point of view an AWOL is a violation of the company policy.
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Hence, in a professional environment HR has no option but to activate the process of discipline. In this case, an employee subject of sample notice was previously charged and penalized for unauthorized absence rendering the penalty for latest violation heavier.
Thus, the recent violation in this sample notice is punishable with suspension.
Below is the sample NTE for AWOL punishable with suspension:
To: LAGINA LANGWALA
Encoder
From: HR
Date: _______________________
Subject: PAGLIBAN SA TRABAHO NG WALANG PAALAM (ABSENCE WITHOUT LEAVE)
Lumalabas sa talaan (biometric/bundy clock record) ng kompanya na ikaw ay hindi pumasok sa trabaho kahapon, petsang _____________, 20_____. Nang sinuri ang mga leave forms, wala kang naisumite na papel para sa iyong pagliban sa trabaho.
Binanggit din ng iyong department head na si ___________________ na ikaw ay walang tawag o text na ikaw ay hindi papasok sa trabaho. Sa tuntunin ng kompanya ang lahat ng liliban ng trabaho ay dapat magpaalam dalawang (2) araw bago ang hindi pagpasok. Kung ang dahilan naman ng pagliban ay biglaang mga pangyayari (medical emergency, calamity, fire, flood) dapat na tumawag sa opisina bago mag alas-dose ng unang araw ng pagliban.
Walang anumang papel o komunikasyon galing sa iyo. Bilang karagdagan, lumalabas na hindi lamang ito ang unang beses na pangyayari. Ayon sa mga dokumento, ikaw ay nagkaroon na rin ng mga insidente na hindi pumasok nang walang pahintulot ayon sa mga sumusunod:
Date No. of Days Absent Penalty
Xxx 4 Warning
Xxx 3 2nd Warning
Xxx 1 3rd Warning
Xxx 2 4th Warning
Kung kaya ikaw ay inaatasang magsumite ng sulat bilang paliwanag sa mga nabanggit sa loob ng limang (5) araw (calendar days), mula sa pagtanggap ng sulat na ito.
Kapag ikaw ay hindi nagsumite ng iyong paliwanag ito ay nangangahulugan ng pagbabalewala sa iyong mga karapatan sa imbestigasyong ito. Ang kaso ay pagpapasyahan lamang ayon sa mga ebidensyang nakalatag. Bilang karagdagan, ikaw ay inaatasan na agad na pumasok sa trabaho dahil kung hindi ito ay maaring mangahulugan ng pag-abandona sa iyong posisyon (abandonment of work).
Para sa iyong mahigpit na pagsunod.
ANNE GRAY BEERD
HR Manager
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