Sample Notice of Dismissal – Purchasing Supplies from Non-Accredited Supplier
Sample Notice of Dismissal is provided as a template for dismissal of employee based on illustrative ground of purchasing supplies from non-accredited suppliers. Company policy may establish the procedure and accreditation process on proper purchasing procedure such that any violation may be meted with disciplinary action.
The template below is based on the book Human Resource Forms, Notices and Contracts Volume 2.
Form No. 82 Decision to Dismiss (Final Notice) – Purchasing supplies from non-accredited supplier
To : Name of Employee
From : HR MANAGER or other responsible officer
Subject : Purchasing supplies from non accredited supplier
Date : (Date of issuance)
This refers to our show cause memo on the subject matter dated _______________.
Our records reveal the following facts: A recent audit of financial transactions for the period ending on _________ showed that you purchased office supplies from ABC Company, a non-accredited supplier, on the following dates: _____________________ ______________________ During the scheduled conference on ______________, you were given the opportunity to explain or defend your side on the matter.
(State any detail during the conference that may bolster the belief that a violation was committed) (State other details to substantiate charge, refute statement of employee if applicable, and complete justification for the company’s decision.)
In this connection, we direct your attention to the company’s policy dated ___________, which clearly prohibits the act of purchasing supplies from a person who has not been accredited as a supplier by the company.
The purpose of the said policy is to ensure that the company deals only with legitimate businesses who observe ethical business practices. A violation of the said prohibition constitutes serious misconduct which is a ground for termination under Art. 297 of the Labor Code.
After a thorough review and discussion on the matter, we find that your violation of the said policy was serious, wrongful and unjustified, and constitutes serious misconduct.
In view of the foregoing, you are hereby informed that your employment with the Company is terminated effective on the closing hours of ______ (date).
Please comply with the relevant post-employment requirement of the Company by surrendering your accountabilities to _________________ (department or officer) for the Company to process your final salary.
Very truly yours,
________________
(Name of Immediate superior)
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