HR Forms 2 Soft Copy Version to be Released Soon!

HR Forms 2 will have the soft copy version which can help business owners, managers, and HR practitioners in crafting their company’s forms, notices and contracts with more than 170 templates. It is saved in a single file in USB, Word Format.

It will be offered on a special introductory price of P3,998.00 until April 30, 2019. Thereafter, regular price will be P4,495.00.

HR Forms 1 Soft Copy is also available (See Table of Forms here) 

Below is the Table of Forms and Templates (This may be updated until the launch date):

FORMS ON EMPLOYEE DISMISSAL

1. Just Causes

 

a.1 Serious misconduct

Form No. 1       Notice to Explain (First Notice) –                                             Submitting falsified Official Receipt

Form No. 2       Notice of Hearing/Conference with                                        preventive suspension – Submitting                                       falsified Official Receipt

Form No. 3       Decision to Dismiss (Final Notice) –                                        Submitting Falsified Official Receipt

Form No. 4       Notice to Explain (First Notice) –                                             Falsifying Official Receipts to Increase                                  Expenses for Reimbursement

Form No. 5       Decision to Dismiss (Final Notice) –                                         Falsifying official receipts to increase                                    expenses for reimbursement

Form No. 6       Notice to Explain (First Notice) –                                              Falsification of other commercial                                            documents

Form No. 7       Decision to Dismiss (Final Notice) –                                         Falsification of other commercial                                            documents Final Notice

Form No. 8       Notice to Explain (First Notice) –                                              Falsification of company receipts

Form No. 9       Decision to Dismiss (Final Notice) –

Falsification of Company receipts

Form No. 10     Notice to Explain (First Notice) –                                              Falsification of Attendance Sheet

Form No. 11     Decision to Dismiss (Final Notice) –

Falsification of attendance sheet

Form No. 12     Notice to Explain – Falsification of                                          Attendance Record

Form No. 13     Invitation to a hearing/conference-                                         Falsification of Attendance Record

Form No. 14     Decision to Dismiss – Falsification of                          Attendance Record

Form No. 15     Notice to Explain (First Notice) –                                              Tampering of Time Card

Form No. 16     Decision to Dismiss (Final Notice) –                                         Tampering of time card First Notice

Form No. 17     Notice to Explain – Initiating a fist                                            Fight

Form No. 18     Invitation to a hearing/conference-                                         Initiating a fist fight

Form No. 19     Notice of hearing/conference – Initiating                                a fist fight

Form No. 20     Decision to Dismiss – Initiating a fist                                       Fight

Form No. 21     Notice to Explain (First Notice) –                                              Punching supervisor

Form No. 22     Decision to Dismiss (Final Notice) –                                         Punching supervisor

Form No. 23     Notice to Explain (First Notice) –

Fighting inside the office premises

Form No. 24     Decision to Dismiss (Final Notice) –

Fighting inside the office premises

Form No. 25     Notice to Explain – Assaulting a Superior

Form No. 26     Notice of hearing/conference –                                              Assaulting a Superior

Form No. 27     Decision to Dismiss – Assaulting a                                         Superior

Form No. 28     Notice to Explain – Libel against superior

Form No. 29     Notice of hearing/conference – Libel                                      against Superior

Form No. 30     Decision to Dismiss – Libel Against                                        Superior

Form No. 31     Notice to Explain (First Notice)

Libel against a superior

Form No. 32     Decision to Dismiss (Final Notice) – Libel                                against a superior

Form No. 33     Notice to Explain – Libel Against the                                       Company

Form No. 34     Notice of Hearing/Conference – Libel                                     Against the Company

Form No. 35     Decision to Dismiss– Libel Against the                                   Company

Form No. 36     Notice to Explain (First Notice) – Libel                                     against the company

Form No. 37     Decision to Dismiss (Final Notice) – Libel                                against a company

Form No. 38     Notice to Explain (First Notice) –

Hurling Invectives Against a Superior

Form No. 39     Decision to Dismiss (Final Notice) –

Hurling invectives at a superior

Form No. 40     Notice to Explain with Preventive                                            Suspension– Possession of Drug                                          Paraphernalia

Form No. 41     Notice of Hearing/Conference –                                             Possession of Drug Paraphernalia

Form No. 42     Decision to Dismiss – Possession of                                      Drug Paraphernalia

Form No. 43     Notice to Explain (First Notice) –                                              Possessing drug paraphernalia

Form No. 44     Decision to Dismiss (Final Notice) –                                         Possessing drug paraphernalia

Form No. 45     Notice to Explain with Preventive                                            Suspension– Use of Prohibited Drugs

Form No. 46     Notice of Hearing/Conference – Use of                                  Prohibited Drugs

Form No. 47     Decision to Dismiss – Use of Prohibited                                  Drugs

Form No. 48     Notice to Explain (First Notice) – Using                                    shabu

Form No. 49     Decision to Dismiss (Final Notice) –                                         Using Shabu

Form No. 50     Notice to Explain (First Notice) –

Using prohibited drugs First Notice

Form No. 51     Decision to Dismiss (Final Notice) –                                         Using prohibited Drugs

Form No. 52     Decision to Dismiss (Final Notice) –                                         Using prohibited Drugs

Form No. 53     Notice to Explain (First Notice) – Using                                    Marijuana

Form No. 54     Decision to Dismiss (Final Notice) –                                         Using Marijuana

Form No. 55     Notice to Explain – Accessing                                                Pornographic Website During Office                                      Hours

Form No. 56     Notice of Hearing/Conference –                                              Accessing Pornographic Website During                               Office             Hours

Form No. 57     Decision to Dismiss – Accessing                                            Pornographic Website During Office                                      Hours

Form No. 58     Notice to Explain (First Notice) –                                              Downloading pornographic video

Form No. 59     Decision to Dismiss (Final Notice) –

Downloading pornographic video

Form No. 60     Notice to Explain (First Notice) –

Accessing pornographic sites on the                                                 Internet

Form No. 61     Decision to Dismiss (Final Notice)

Accessing pornographic sites on the                                                 Internet

Form No. 62     Notice to Explain (First Notice) –

Downloading pornographic materials

Form No. 63     Decision to Dismiss (Final Notice) –

Downloading pornographic materials

Form No. 64     Notice to Explain (First Notice) –

Habitual Violation on Accessing Social                                   Networking Sites, unauthorized email                                     service provider such as Yahoo, Gmail,                                 Facebook, Twitter and others

Form No. 65     Decision to Dismiss (Final Notice) –

Habitual Violation on Accessing Social                                   Networking Sites, unauthorized email                                     service provider such as Yahoo, Gmail,                                 Facebook, Twitter and others

Form No. 66     Notice To Explain – Playing Computer                                     Games During Office Hours

Form No. 67     Notice of Hearing/Conference – Playing                                 Computer Games During Office Hours

Form No. 68     Decision to Dismiss – Playing Computer                                 Games During Office Hours

Form No. 69     Notice to Explain (First Notice) – Playing                                 of computer games during office hours

Form No. 70     Decision to Dismiss (Final Notice) –                                         Playing computer games office hours

Form No. 71     Notice to Explain (First Notice) – Playing                                 of computer games not during office                                      hours

Form No. 72     Decision to Dismiss (Final Decision) –                                     Playing computer games not during                                        office hours

Form No. 73     Notice to Explain (First Notice) –

Reckless driving involving company vehicle

Form No. 74     Decision to Dismiss (Final Notice) –

Reckless driving of company vehicle

Form No. 75     Notice to Explain (First Notice) –

Smoking in restricted areas

Form No. 76     Notice to Explain (First Notice) –

Unauthorized use of company vehicle

Form No. 77     Decision to Dismiss (Final Notice) –

Unauthorized use of company vehicle

Form No. 78     Notice to Explain (First Notice) –

Accepting gifts from supplier

Form No. 79     Decision to Dismiss (Final Notice) –

Accepting gifts from supplier

Form No. 80     Notice to Explain (First Notice) –

Accepting a bribe

Form No. 81     Decision to Dismiss (Final Notice) –

Accepting a bribe

Form No. 82     Notice to Explain (First Notice)

Fighting with a customer

Form No. 83     Decision to Dismiss (Final Notice) –

Fighting with a customer

Form No. 84     Notice to Explain (First Notice) –

Insulting a customer

Form No. 85     Decision to Dismiss (Final Notice) –

Insulting a customer

Form No. 86     Notice to Explain (First Notice) –

Urinating inside company premises

 

a.2.      Theft

 

Form No. 87     Notice to Explain (First Notice) –

Theft of company computer

Form No. 88     Decision to Dismiss (Final Notice) –

Theft of company computer

Form No. 89     Notice to Explain (First Notice) –

Theft of company issued firearms for                                    security guards

Form No. 90     Decision to Dismiss (Final Notice) –

Theft of company issued firearms for                                    security guards

Form No. 91     Notice to Explain (First Notice) –

Theft of company laptop

Form No. 92     Decision to Dismiss (Final Notice) –

Theft of company laptop

Form No. 93     Notice to Explain (First Notice) –

Theft of other company property

Form No. 94     Decision to Dismiss (Final Notice) –

Theft of other company property

 

Other offenses constituting serious misconduct

 

Form No. 95     Notice to Explain (First Notice) –

Purchasing supplies from non-accredited                              suppliers

Form No. 96     Decision to Dismiss (Final Notice)

Purchasing supplies from non-accredited                              supplier

 

Immorality

 

Form No. 97     Notice to Explain (First Notice) –

Having an affair with a married co-employee                         while being single

Form No. 98     Decision to Dismiss (Final Notice) –

Having an affair with a married co-employee                         while being single

Form No. 99     Notice to Explain (First Notice) –

Performing lewd acts inside company                                    premises

Form No. 100   Decision to Dismiss (Final Notice) –

Performing lewd acts in company premises

Form No. 101   Notice to Explain (First Notice) –

Sexual intercourse within the company                                 premises

Form No. 102   Decision to Dismiss (Final Notice) –

Sexual intercourse in company premises

 

Smoking within company premises

 

Form No. 103   Notice to Explain (First Notice) –

Smoking inside company premises

Form No. 104   Decision to Dismiss (Final Notice) –

Smoking inside company premises

Form No. 105   Notice to Explain (First Notice) –

Uploading other person’s porn video on                                 Internet

Form No. 106   Decision to Dismiss (Final Notice) –

Uploading other person’s pornographic                                  material on the Internet

Form No. 107   Notice to Explain (First Notice) –

Uploading personal porn video on Internet

Form No. 108   Decision to Dismiss (Final Notice) –

Uploading personal pornographic material                              on the Internet

 

a.3.      Sexual harassment

 

Form No. 109   Notice to Explain (First Notice) – Sexual                                  harassment

Form No. 110   Decision to Dismiss (Final Notice) –                                        Sexual harassment Final Notice

 

a.4       Insubordination or willful disobedience

 

Form No. 111   Notice to Explain (First Notice)

Losing cash collection – teller

Form No. 112   Decision to Dismiss (Final Notice) –

Negligence Losing Cash Collection

Form No. 113   Notice to Explain (First Notice)

Negligence shortage of collection

Form No. 114   Decision to Dismiss (Final Notice) –

Negligence Shortage of Collection

Form No. 115   Notice to Explain (First Notice) – Habitual                                Tardiness

Form No. 116   Decision to Dismiss (Final Notice) –                                         Habitual Tardiness

Form No. 117   Notice to Explain (First Notice) – Habitual                                Absenteeism

Form No. 118   Decision to Dismiss (Final Notice) –                                         Habitual Absenteeism

Form No. 119   Notice to Explain (First Notice) – AWOL

Form No. 120   Decision to Dismiss (Final Notice) –

AWOL Final Notice

Form No. 121   Notice to Explain (First Notice) –

Habitual disregard of safety regulations

Form No. 122   Decision to Dismiss (Final Notice) –

Habitual disregard of safety regulations

 

a.7.      Fraud

 

a.8       Willful Breach of Trust and Confidence

Form No. 123   Notice to Explain (First Notice) –

Manufacturing receipts to defraud company

Form No. 124   Decision to Dismiss (Final Notice) –

Manufacturing receipts to defraud company

Form No. 125   Notice to Explain (First Notice) –

Overpricing of purchases to defraud                                                 company

Form No. 126   Decision to Dismiss (Final Notice)

Overpricing of purchases to defraud                                                 company

 

a.9       Other causes for dismissal under Article 282 identified as “analogous”

 

a.10     Cases where the Supreme Court found the    causes for dismissal as analogous

 

Form No. 127   Notice to Explain – Stealing co-                                               employee’s cellular phone

Form No. 128   Notice of Hearing/Conference – Stealing                                co-employee’s cellular phone

Form No. 129   Decision to Dismiss – Stealing co-                                          employee`s cellular phone

Form No. 130   Notice to Explain (First Notice) – Stealing                                co-employee’s phone

Form No. 131   Decision to Dismiss (Final Notice) –                                         Stealing of co-employee’s handbag

Form No. 132   Notice to Explain – Stealing co-                                               employee’s handbag

Form No. 133   Notice of Hearing/Conference – Stealing                                co-employee’s Handbag

Form No. 134   Decision to Dismiss – Stealing co-                                          employee’s Handbag

Form No. 135   Notice to Explain (First Notice) – Stealing                                co-employee’s handbag

Form No. 136   Decision to Dismiss (Final Notice) –                                         Stealing of co-employee’s handbag

Form No. 137   Notice to Explain – Stealing co-                                               employee’s Credit Card

Form No. 138   Notice of Hearing/Conference – Stealing                                Co-employee’ s Credit Card

Form No. 139   Decision to Dismiss – Stealing Co-                                          employee’s Credit Card

Form No. 140   Notice to Explain (First Notice) – Stealing                                co-employee’s credit card

Form No. 141   Decision to Dismiss (Final Notice) –                                        Stealing of co-employee’s credit card

Form No. 142   Notice to Explain (First Notice) – Rape

Form No. 143   Decision to Dismiss (Final Notice) – Rape

 

a.11.    Specific provisions of the Labor Code providing         for other causes for dismissal

 

 

1. AUTHORIZED CAUSES

 

Form No. 144 –            Termination due to installation of                                             labor saving device

Form No. 145 –            Termination due to adoption of new                                       computer system

Form No. 146 –            Termination due to abolition of                                                position

Form No. 147   –           Termination due to Closure of                                                 branch office

Form No. 148   –           Termination due to phasing out of                                           position/s

Form No. 149   –           Retrenchment due to consolidation                                         of office

Form No. 150   –           Retrenchment involving three                                                 employees and using criteria to                                              select who among them shall be                                            removed

Form No. 151   –           Retrenchment using criteria

Form No. 152   –           Notice to extend the effectivity of                                           retrenchment

Form No. 153 –           Extension of retrenchment

Form No. 154 –            Offer to transfer in lieu of                                                       retrenchment

Form No. 155 –            Acceptance of employee’s offer to                                        retire instead of being retrenched

Form No. 156 –            Offer to recall retrenchment

Form No. 157   –           Termination of employee due to                                              closure of office

Form No. 158   –           Termination due to closure of district                         office on account of serious losses

 

Bonafide suspension of operations

 

Form No. 159   –           Notice of suspension of operations

Form No. 160   –           Notice of resumption of operations

 

CHAPTER II

EMPLOYEE HANDBOOK and CODE OF CONDUCT

 

Form No. 161 –           Sample Code of Conduct

Form No. 162 –           Sample Employee Handbook

Policies covered in the Handbook:

1. Employment
2. Hiring Process
3. Temporary Headcount
4. Probationary
5. Employee Orientation
6. Types of Employment
7. Nepotism
8. Re-hiring
9. Personnel Movement
10. Employment Agreements
11. Confidentiality
12. Non-Compete
13. Job Evaluation
14. Hours of Work
15. Grace Period
16. Flexible Work Option
17. Flexible Time Schedule
18. Quality of Service
19. Time Recording System
20. Coffee Break
21. Holiday Pay
22. Compensation and Benefits
23. Salary Scale
24. Salary Adjustment
25. Merit Increase
26. Promotion adjustment
27. Other increases
28. Payroll deduction
29. Bonuses
30. Stock Options
31. Benefits
32. Car Plan
33. Leave Benefits
34. Medical and Dental Coverage
35. Insurance Benefits
36. Company Uniform
37. Bereavement benefit
38. Christmas Celebration
39. Company Loan
40. Optical Subsidy
41. Sports Activities
42. Separation from Service
43. Retirement
44. Dismissal for Cause
45. Termination for Authorized Cause
46. Performance Management System
47. Employee Development Program
48. Employee Training
49. Travel Policies
50. Conflict of Interest

CHAPTER III

COLLECTIVE BARGAINING AGREEMENT

 

Form No. 163 –           Sample CBA