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₱8,495.00
Forms, Notices and Contracts
Soft Copy Version (Word File only – Saved as Single File)
Alert!: If you were able to purchase any of our soft copy products in the past please double-check that they are not part of these templates. This product is indivisible and individual soft copy templates previously purchased cannot be deducted from the price.
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Based on the book Human Resource Forms, Notices & Contracts Volume One
Features:
- Editable in Word file (Saved as one file “HR Forms Volume 1 Soft Copy”)
- Fonts Used: Arial, Book Antiqua, Garamond
- With separate file showing instructions on How to Use and Navigate the HR Forms
- Product will be sent to Buyer’s Email Account from LVS’ gmail account.
- Over 150 Sample Forms such as:
- Employment Contracts (some with Data Privacy Consent Clause)
Regular
Probationary
Casual
Seasonal
Fixed-Term
Part-Time - Consent under Data Privacy Act
- DOLE Mandatory Policies
- Drug-Free Workplace
- HIV/AIDS
- Hepatitis B
- Tuberculosis
- Anti-Sexual Harassment
- Acknowledgment Receipt of Personal Protective Equipment (PPE)
- Authority to Deduct (Debt)
- Notices to Explain
- Notices of Hearing/Conference
- Notice of Suspension
- Preventive Suspension
- Extension of Preventive Suspension
- Termination Notice
- Extension of Preventive Suspension
- Application Form
- Employment checklist, etc.
- Acceptance of Resignation
- Acceptance of Resignation with Pending Case (Graceful Exit)
- Clearance Form
- Release, Waiver and Quitclaim
- Many more!
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- Description
- Additional information
Description
How to Use and Navigate the HR Forms 1 Soft Copy Version (Word File)
TABLE OF FORMS
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| Form Number | Form Title | Page |
| PRELIMINARY FORMS | ||
| Form No. i | Sample Job Description Questionnaire | 28 |
| Form No. ii | Manpower Requisition Form (for Position that is yet to be created) | 30 |
| Form No. iii | Personnel Requisition Form (for Position that is already existing) | 32 |
| Form No. iv | Job Contracting Checklist (If Company Contracts with Janitorial, Security, Etc.) under D.O. 174 | 33 |
| DOLE MANDATORY POLICIES | ||
| Form No. v | Anti-Sexual Harassment Policy | 36 |
| Form No. vi | Drug-Free Workplace Policy | 44 |
| Form No. vii | Sample Hepatitis B Prevention and Control Policy | 52 |
| Form No. viii | Sample HIV/AIDS Prevention and Control Program | 58 |
| Form No. ix | Sample Tuberculosis (TB) Prevention and Control Policy | 65 |
| PRE-EMPLOYMENT FORMS AND NOTICES | ||
| Form No. 1-A | Sample application form (with Consent Per Data Privacy Law) | 72 |
| Form No. 1-B | Sample application form (with Consent Per Data Privacy Law) | 76 |
| Form No. 1-C | Sample application form (with Data Privacy Consent) | 80 |
| Form No. 1-D | Sample application form (with Consent Per Data Privacy Law) | 85 |
| Form No. 2 | Application letter by employee | 90 |
| Form No. 2-A | Letter acknowledging receipt of Application | 91 |
| Form No. 2-A-1 | Sample Interview Schedule | 92 |
| Form No. 2-A-2 | Sample Interview Sheet | 93 |
| Form No. 2-A-3 | Sample Interview Evaluation Form | 94 |
| Form No. 2-A-4 | Sample Letter Rejecting Applicant After Initial Interview | 97 |
| Form No. 2-A-5 | Sample Letter Denying Applicant For Interview | 98 |
| Form No. 2-A-6 | Sample Letter Rejecting Applicant After Second Interview | 99 |
| Form No. 2-A-7 | Sample Employment Offer | 100 |
| Form No. 2-A-8 | Undertaking of Receipt of Code of Conduct | 103 |
| Form No. 2-A-9 | Sample Consent under Data Privacy Act (Filipino/Tagalog Version) | 105 |
| Form No. 2-A-10 | Sample Consent under Data Privacy Act (English Version) | 106 |
| EMPLOYMENT PROPER FORMS, NOTICES AND UNDERTAKINGS | ||
| Form No. 2-B | Undertaking giving consent to retirement age (For companies with retirement plan) | 108 |
| Form No. 2-C | Sample Background Reference Check Guidelines | 109 |
| Form No. 3-A | Employment checklist | 114 |
| Form No. 3-B | Employment checklist | 115 |
| Form No. 3-C | Declaration of Disability | 117 |
| Form No. 3-D | Sample Employee Orientation Checklist | 118 |
| Form No. 3-E | Sample Employee Orientation Attendance Record | 122 |
| Form No. 3-F | Sample Acknowledgment Receipt of Personal Protective Equipment (Filipino/Tagalog) | 124 |
| Form No. 4-A | Sample probationary contract | 126 |
| Form No. 4-B | Sample probationary contract | 129 |
| Form No. 4-C | Sample probationary contract | 132 |
| Form No. 4-D | Sample probationary contract (with metrics and confidentiality clause) | 139 |
| Form No. 4-D-1 | Sample probationary contract (with Data Privacy Consent Clause) | 151 |
| Form No. 4-E | Sample probationary contract (Simplified – without confidentiality clause) | 164 |
| Form No. 4-F | Sample Leave Application Form | 174 |
| Form No. 4-1 | Sample evaluation form | 175 |
| Form No. 4-2 | Sample evaluation form | 177 |
| Form No. 4-3 | Sample training bond | 183 |
| Form No. 4-4 | Sample Termination of Probationary Employee Due to Failure to Qualify as Regular Employee | 187 |
| Form No. 5-A | Sample supplementary contract for regular employment | 189 |
| Form No. 5-B | Sample notice of regularization | 190 |
| Form No. 5-C | Sample regular employment contract | 191 |
| Form No. 5-D | Sample regular employment contract (with Data Privacy Consent Clause) | 195 |
| Form No. 6-A | Sample casual employment contract | 207 |
| Form No. 6-B | Sample casual employment contract | 210 |
| Form No. 6-C | Sample casual employment contract | 212 |
| Form No. 6-D | Sample casual employment contract (with Data Privacy Consent Clause) | 218 |
| Form No. 7-A | Sample project employment contract | 213 |
| Form No. 7-B | Sample project employment contract | 227 |
| Form No. 7-C | Sample project employment contract | 230 |
| Form No. 7-D | Sample project employment contract (With Data Privacy Consent Clause) | 231 |
| Form No. 8-A | Sample seasonal employment contract | 236 |
| Form No. 8-B | Sample seasonal employment contract | 240 |
| Form No. 8-C | Sample seasonal employment contract | 242 |
| Form No. 8-D | Sample seasonal employment contract (With Data Privacy Consent Clause) | 244 |
| Form No. 9-A | Sample fixed term employment contract | 249 |
| Form No. 9-B | Sample fixed term employment contract | 252 |
| Form No. 9-C | Sample fixed term employment contract (With Data Privacy Consent Clause) | 256 |
| Form No. 10-A | Sample part time employment contract | 263 |
| Form No. 10-B | Sample part time employment contract | 265 |
| Form No. 10-C | Sample part time employment contract (With Data Privacy Consent Clause) | 270 |
| Form No. 11-A | Sample notice of transfer | 276 |
| Form No. 11-B | Sample notice of transfer | 277 |
| Form No. 11-C | Sample Overtime Request Form | 279 |
| Form No. 11-D | Sample Overtime Pay Claim Form | 280 |
| Form No. 11-E | Sample Authority to Deduct Payment for Debt (Filipino/Tagalog Version) | 281 |
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SAMPLE NOTICES TO EXPLAIN FOR OFFENSES WHERE
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| Form No. 12 | Notice to explain for violation of the rule on general cleanliness | 283 |
| Form No. 13 | Notice to explain for violation of the rule against littering | 284 |
| Form No. 14 | Notice to explain for violation of the rule against smudging | 285 |
| Form No. 15 | Notice to explain for violation of the rule against disorderly filing | 286 |
| Form No. 16 | Notice to explain for violation of the rule on taking meals in designated dining area | 287 |
| Form No. 17 | Notice to explain for taking unauthorized undertime | 289 |
| Form No. 18 | Notice to explain for violation of the coffee break schedule | 290 |
| Form No. 19 | Notice to explain for violation of lunch break schedule | 291 |
| Form No. 20 | Notice to explain for abandonment of post | 292 |
| Form No. 21 | Notice to explain for absence without leave (AWOL) | 293 |
| Form No. 22 | Notice to explain for failure to give notice for sickness | 295 |
| Form No. 23 | Another notice to explain for failure to give notice for sickness | 296 |
| Form No. 24 | Notice to explain for tardiness | 297 |
| Form No. 25 | Notice to explain for failure to log in attendance | 298 |
| Form No. 26 | Notice to explain for failure to log out attendance | 299 |
| Form No. 27 | Notice to explain for knowingly punching the timecard or logging in attendance for other employees | 301 |
| Form No. 28 | Notice to explain for unauthorized alteration made on one’s timecard or attendance sheet | 302 |
| Form No. 29 | Notice to explain for unauthorized alteration made on other’s timecard with consent of such employee | 303 |
| Form No. 30 | Notice to explain for unauthorized alteration made on other’s timecard without the consent of such employee | 305 |
| Form No. 31 | Notice to explain for unauthorized removal of one’s timecard or attendance sheet | 306 |
| Form No. 32 | Notice to explain for unauthorized removal of another’s timecard or attendance sheet | 307 |
| Form No. 33 | Notice to explain for unauthorized concealment of one’s timecard or attendance sheet | 309 |
| Form No. 34 | Notice to explain for unauthorized concealment of another’s timecard or attendance sheet | 310 |
| Form No. 35 | Notice to explain for intentional destruction of one’s timecard or attendance sheet | 311 |
| Form No. 36 | Notice to explain for intentional destruction of another’s timecard or attendance sheet | 313 |
| Form No. 37 | Notice to explain for reporting for work not in prescribed dress code | 315 |
| Form No. 38 | Notice to explain for reporting for work not in prescribed uniform (barong or blouse) | 316 |
| Form No. 39 | Notice to explain for reporting for work not in prescribed uniform (pants or skirt) | 318 |
| Form No. 40 | Another sample notice to explain for reporting for work not in prescribed uniform (pants or skirt) | 319 |
| Form No. 41 | Notice to explain for reporting for work not in prescribed uniform (blazer) | 320 |
| Form No. 42 | Notice to explain for failure to wear the company’s identification (ID) card | 322 |
| Form No. 43 | Notice to explain for refusal to wear the company issued identification card | 323 |
| Form No. 44 | Notice to explain for deliberate destruction of ID card | 324 |
| Form No. 45 | Notice to explain for mutilation of ID card | 326 |
| Form No. 46 | Notice to explain for alteration of entries in the ID card | 327 |
| Form No. 47 | Notice to explain for concealment of one’s ID card | 329 |
| Form No. 48 | Notice to explain for concealment of another’s ID card | 330 |
| Form No. 49 | Notice to explain for unauthorized or improper use of ID card | 331 |
| Form No. 50 | Another notice to explain for unauthorized or improper use of ID card | 332 |
| Form No. 51 | Notice to explain for loitering in unrestricted area | 334 |
| Form No. 52 | Notice to explain for loitering in restricted area | 335 |
| Form No. 53 | Notice to explain for refusal to subject oneself to annual physical examinations | 336 |
| Form No. 54 | Notice to explain for refusal to subject oneself to executive checkup | 337 |
| Form No. 55 | Notice to explain for refusal to abide by auditing procedure | 339 |
| Form No. 56 | Notice to explain for refusal to abide by security and safety regulations | 340 |
| Form No. 57 | Notice to explain for refusal to transfer to another assignment | 342 |
| Form No. 58 | Notice to explain for refusal to perform one’s task | 343 |
| Form No. 59 | Notice to explain for refusal to render overtime work | 344 |
| Form No. 60 | Notice to explain for refusal to report for holiday work | 346 |
| Form No. 61 | Notice to explain for refusal to issue disciplinary action to subordinate | 347 |
| Form No. 62 | Notice to explain for refusal to obey lawful order of superior | 348 |
| Form No. 63 | Notice to explain for refusal to give information in a company investigation | 350 |
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SAMPLE NOTICES TO EXPLAIN FOR OFFENSES WHERE THE PENALTY TO BE IMPOSED IS SUSPENSION
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| Form No. 64 | Notice to explain for taking unauthorized undertime | 352 |
| Form No. 65 | Notice to explain for knowingly punching timecard or logging in attendance for other employees | 353 |
| Form No. 66 | Notice to explain for refusal to transfer to another assignment | 355 |
| Form No. 67 | Notice to explain for willful breach of trust on account of mitigating circumstance | 356 |
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SAMPLE NOTICES TO EXPLAIN FOR OFFENSES WHERE THE PENALTY IMPOSED IS DISMISSAL
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| Form No. 68 | Notice to explain for abandonment of work | 359 |
| Form No. 69 | Another sample notice to explain for abandonment of work | 360 |
| Form No. 70 | Notice to explain for willful breach of trust | 362 |
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SAMPLE NOTICES TO EXPLAIN FOR OFFENSES WHERE PREVENTIVE SUSPENSION IS IMPOSED AND THE PENALTY IS DISMISSAL
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| Form No. 71 | Sample notice to explain for serious misconduct | 363 |
| Form No. 72 | Another sample notice to explain for serious misconduct | 365 |
| Form No. 73 | Notice to explain for willful breach of trust or loss of confidence | 368 |
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SAMPLE NOTICES OF HEARING OR CONFERENCE
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| Form No. 74 | Notice of hearing or conference for willful breach of trust | 370 |
| Form No. 75 | Notice of hearing or conference for serious misconduct-use of company fund | 371 |
| Form No. 75-A | Sample Attendance Sheet of the Hearing/Conference | 229 |
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SAMPLE NOTICES IMPOSING WARNING AS A PENALTY
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| Form No. 76 | Notice imposing warning for violation of the company policy on general cleanliness | 374 |
| Form No. 77 | Notice imposing warning for littering | 375 |
| Form No. 78 | Notice imposing warning for smudging | 377 |
| Form No. 79 | Notice imposing warning for disorderly filing | 378 |
| Form No. 80 | Notice imposing warning for eating in a place within office premises other than the designated dining area. | 379 |
| Form No. 81 | Notice imposing warning for taking unauthorized undertime | 381 |
| Form No. 82 | Notice imposing warning for violation of coffee break schedule | 383 |
| Form No. 83 | Notice imposing warning for violation of lunch break schedule | 384 |
| Form No. 84 | Notice imposing warning for abandoning post | 386 |
| Form No. 85 | Notice imposing warning for absence without leave (AWOL) | 388 |
| Form No. 86 | Notice imposing warning for failure to give notice for absence due to sickness | 390 |
| Form No. 87 | Another sample notice imposing warning for failure to give notice for absence due to sickness | 391 |
| Form No. 88 | Notice imposing warning for tardiness | 393 |
| Form No. 89 | Notice imposing warning for failure to log in attendance | 394 |
| Form No. 90 | Notice imposing warning for failure to log out attendance | 396 |
| Form No. 91 | Notice imposing warning for knowingly punching timecard or logging in attendance for other employees | 397 |
| Form No. 92 | Notice imposing warning for unauthorized alteration made on one’s timecard or attendance sheet | 399 |
| Form No. 93 | Notice imposing warning for unauthorized alteration made on other’s timecard with consent of such employee | 401 |
| Form No. 94 | Notice imposing warning for unauthorized alteration made on other’s timecard without the consent of such employee | 402 |
| Form No. 95 | Notice imposing warning for unauthorized removal of one’s timecard or attendance sheet | 404 |
| Form No. 96 | Notice imposing warning for unauthorized removal of another’s timecard or attendance sheet | 406 |
| Form No. 97 | Notice imposing warning for unauthorized concealment of one’s timecard or attendance sheet | 407 |
| Form No. 98 | Notice imposing warning for unauthorized concealment of another’s timecard or attendance sheet | 409 |
| Form No. 99 | Notice imposing warning for intentional destruction of one’s timecard or attendance sheet | 410 |
| Form No. 100 | Notice imposing warning for intentional destruction of another’s timecard or attendance sheet | 412 |
| Form No. 101 | Notice imposing warning for reporting for work not in prescribed dress code | 414 |
| Form No. 102 | Notice imposing warning reporting for work not in prescribed uniform (barong or blouse) | 415 |
| Form No. 103 | Notice imposing warning for reporting for work not in prescribed uniform (pants or skirt) | 417 |
| Form No. 104 | Another sample notice imposing warning for reporting for work not in prescribed uniform (pants or skirt) | 418 |
| Form No. 105 | Notice imposing warning for reporting for work not in prescribed uniform (blazer) | 420 |
| Form No. 106 | Notice imposing warning for failure to wear ID card | 422 |
| Form No. 107 | Notice imposing warning for refusal to wear ID card | 423 |
| Form No. 108 | Notice imposing warning for deliberate destruction of ID card | 425 |
| Form No. 109 | Notice imposing warning for mutilation of ID card | 427 |
| Form No. 110 | Notice imposing warning for alteration of entries in the ID card | 429 |
| Form No. 111 | Notice imposing warning for concealment of one’s ID card | 430 |
| Form No. 112 | Notice imposing warning for concealment of another’s ID card | 432 |
| Form No. 113 | Notice imposing warning for unauthorized and improper use of ID card | 434 |
| Form No. 114 | Another sample notice imposing warning for unauthorized and improper use of ID card | 436 |
| Form No. 115 | Notice imposing warning for loitering in unrestricted area | 437 |
| Form No. 116 | Notice imposing warning for loitering in restricted area | 438 |
| Form No. 117 | Notice imposing warning for insubordination due to refusal to subject oneself to physical examinations | 440 |
| Form No. 118 | Notice imposing warning for insubordination due to refusal to subject oneself to executive checkup | 442 |
| Form No. 119 | Notice imposing warning for refusal to abide by auditing procedure | 444 |
| Form No. 120 | Notice imposing warning for refusal to abide by security and safety regulations | 445 |
| Form No. 121 | Notice imposing warning for refusal to transfer to another assignment | 447 |
| Form No. 122 | Notice imposing warning for refusal to perform one’s task | 449 |
| Form No. 123 | Notice imposing warning for insubordination for refusal to render overtime work | 451 |
| Form No. 124 | Notice imposing warning for refusal to report for holiday work | 452 |
| Form No. 125 | Notice imposing warning for refusal to issue disciplinary action to subordinate | 454 |
| Form No. 126 | Notice imposing warning for refusal to obey the lawful orders of superior | 456 |
| Form No. 127 | Notice imposing warning for refusal to give information in a company investigation | 458 |
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NOTICES IMPOSING THE PENALTY OF SUSPENSION
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| Form No. 128 | Notice imposing suspension for taking unauthorized undertime | 460 |
| Form No. 129 | Notice imposing suspension for knowingly punching timecard or logging in attendance for other employees | 461 |
| Form No. 130 | Notice imposing suspension for refusal to transfer to another assignment | 463 |
| Form No. 131 | Notice imposing a lesser penalty of suspension due to mitigating circumstance involving misappropriation of company fund | 466 |
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SAMPLE NOTICES OF DISMISSAL
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| Form No. 132 | Notice of dismissal for abandonment of work | 470 |
| Form No. 133 | Another sample notice of dismissal for abandonment of work | 472 |
| Form No. 134 | Notice of dismissal for loss of trust or willful breach of trust | 473 |
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SAMPLE NOTICES OF DISMISSAL WITH CORRESPONDING PREVENTIVE SUSPENSION
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| Form No. 135 | Notice of dismissal for serious misconduct | 475 |
| Form No. 136 | Another notice of dismissal for serious misconduct | 479 |
| Form No. 137 | Notice for loss of trust or willful breach of trust | 485 |
| Form No. 137-A | Notice of Extension of Preventive Suspension | 488 |
| POST-EMPLOYMENT FORMS | ||
| Form No. 138 | Clearance Form | 490 |
| Form No. 139 | Sample Release, Waiver, and Quitclaim | 492 |
| Form No. 140 | Sample Acceptance of Resignation where the employee resigns pending investigation of offense | 495 |
| Form No. 141 | Sample Acceptance of Resignation No Pending Case | 341 |
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