Compensation Boss: 13th Month Pay Calculator Employees Version

For casual employment to exist, the position occupied by the employee should not be usually necessary or desirable in the usual trade or business of the employer.

What is “usually necessary and desirable?” It is a position without which an employer cannot pursue his operation or business.

For instance, in a software development company that sells applications and development services, a computer programmer position is usually necessary and desirable. Without the programmer, the company cannot come up with the product to sell to the market.

But in an insurance firm, computer programmer may not be necessary since the company can still sell insurance products without the programmer. Hence, the programmer in this case may be hired on project employment basis only.

Now, in crafting the contract for casual employment, the employer should bear in mind the following:

• The employment shall not be usually necessary and desirable in the usual trade or business of the employer
• The employment is limited in scope with respect to the activity in which he is employed
• The employment shall not exceed one year. If it does, the employee is considered regular with respect to such activity.
• The contract shall clearly indicate the date of termination or termination upon completion of activity
• Compensation and benefits
• Data privacy consent clause
• Duties and responsibilities
• Place of posting and transfer

The sample template is editable in Word 365 in 8.5’ x 13’.

There are other helpful contract templates available that can assist employers in running their human resource matters such as the following:

• Contract for Probationary for Daily Paid Employee in English – View sample contract here
• Contract for Probationary for Monthly Paid Employee in English
• Contract for Project Employment  English Version  – View sample contract here
• Employment Contracts Package (English and Filipino) – View sample contracts here
• Contract for Casual Employment in English
• Contract for Casual Employment in Filipino
• Contract for Probationary Employment for Daily Paid Employee in Filipino
• Contract for Probationary Employment for Monthly Paid Employee in Filipino
• Contract for Part-Time Employment in English
• Contract for Part-Time Employment in Filipino
• Contract for Seasonal Employment in English
• Contract for Seasonal Employment in Filipino
• Contract for Regular Employment Daily Paid in Filipino
• Contract for Fixed-Term Employment in English
• Contract for Fixed-Term Employment in Filipino

As defined by law, “personal information” refers to any information whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual.

Further, “sensitive personal information ” refers to personal information:

(1) About an individual’s race, ethnic origin, marital status, age, color, and religious, philosophical or political affiliations;

(2) About an individual’s health, education, genetic or sexual life of a person, or to any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings;

(3) Issued by government agencies peculiar to an individual which includes, but not limited to, social security numbers, previous or current health records, licenses or its denials, suspension or revocation, and tax returns; and

(4) Specifically established by an executive order or an act of Congress to be kept classified.

As a rule, the processing of sensitive personal information and privileged information is prohibited. There are exceptions under the law, to wit:

(a) The data subject has given his or her consent, specific to the purpose prior to the processing, or in the case of privileged information, all parties to the exchange have given their consent prior to processing;

(b) The processing of the same is provided for by existing laws and regulations: Provided, That such regulatory enactments guarantee the protection of the sensitive personal information and the privileged information: Provided, further, That the consent of the data subjects are not required by law or regulation permitting the processing of the sensitive personal information or the privileged information;

(c) The processing is necessary to protect the life and health of the data subject or another person, and the data subject is not legally or physically able to express his or her consent prior to the processing;

(d) The processing is necessary to achieve the lawful and noncommercial objectives of public organizations and their associations: Provided, That such processing is only confined and related to the bona fide members of these organizations or their associations: Provided, further, That the sensitive personal information are not transferred to third parties: Provided, finally, That consent of the data subject was obtained prior to processing;

(e) The processing is necessary for purposes of medical treatment, is carried out by a medical practitioner or a medical treatment institution, and an adequate level of protection of personal information is ensured; or

(f) The processing concerns such personal information as is necessary for the protection of lawful rights and interests of natural or legal persons in court proceedings, or the establishment, exercise or defense of legal claims, or when provided to government or public authority.

While it appears that in an employer-employee relationship, the information obtained from the employee is in relation to such employment, there is a need to have a clear consent to process the information on the part of the employer. Hence, if the information is shared by the employee with the medical facility and the results are generated, the employer can be authorized by the employee to have such copy.

This should be in the form of an express consent since an individual’s health is a sensitive personal information under the law which can only be processed if there is an express consent by the data subject.

Thus, the sample template will be very helpful where the employee gives consent for the company to process the sensitive personal information obtained by the health provider in an HMO setting.

This form is better used with the document proving authority of the company to its duly authorized representative to obtain said information and all other records in relation thereto.