Product Categories

Title: Human Resource Forms, Notices & Contracts Made Easy

 

This book provides 157 samples of employment contracts (probationary, seasonal project and casual), notices to explain covering various offenses, actual notices of dismissal, suspension and warning, among others. All the sample templates are written in English.

 

The forms used on this book are very important for HR practitioners as they are the ones needed in communicating to employees the terms of employment and due process. They are important evidentiary documents as well in case disputes on dismissal, employment benefits and other matters involving employer-employee relationship reach the labor courts.

 

These sample forms were designed following the principles laid down in the Labor Code, as amended as well as recent labor jurisprudence. Important principles on just causes of dismissal, five-day notice rule on notice to explain, preventive suspension and the conduct of hearing/conference prior to dismissal are also discussed here.

 

This book will help HR practitioners in discharging their role as the hub for the maintenance of industrial peace and harmony. Not only that this will help avoid costly mistakes in the event of labor disputes but will also help express the policies and principles of company.

The English forms and templates contained in this book are listed below.

 

Scroll down for more information

 

 

TABLE OF CONTENTS

 

 

Pages

 

I………. Introduction ……………………………………………………. 1

II……… Chapter I: Pre-hiring forms ………………………………. 3

A….. Sample Application Form …………………………. 5

B….. Sample Application Letter by Employee ……. 21

C….. Employment Checklist …………………………….. 23

III…….. Chapter II: Contracts at point of hiring …………….. 27

A….. Employment Contracts ……………………………. 27

B….. Contract for Probationary Employment ………. 45

C….. Contract for Regular Employment …………….. 69

D….. Contract for Casual Employment ………………. 75

E….. Contract for Project Employment ……………… 85

F….. Contract for Seasonal Employment …………… 96

G…. Contract for Fixed Term Employment ………. 105

H….. Contract for Part Time Employment ………… 113

I…… Transfer of Employees …………………………… 121

IV…….. Chapter III: Forms Used During Employment ….. 125

A….. Notices to Explain ………………………………… 129

Sample notices to explain (where imposable penalty is a warning) for the following offenses      131

i…… Violation of company policies on …………………… 132

1….. General Cleanliness ……………………………… 132

2….. Littering ………………………………………………. 133

3….. Smudging ……………………………………………. 134

4….. Disorderly Filing ……………………………………. 135

5….. Designated dining areas ………………………… 136

ii….. Attendance …………………………………………………. 138

1….. Unauthorized undertime ………………………… 138

2….. Violation of coffee break schedule ………….. 139

3….. Violation of lunch break schedule …………… 140

4….. Abandoning post ………………………………….. 141

iii…. Unauthorized absences ………………………………… 142

1….. Absence without leave (AWOL) ………………. 142

2….. Failure to give notice for sickness ……………. 144

iv…. Punctuality/Time-keeping …………………………….. 146

1….. Tardiness …………………………………………….. 146

2….. Failure to log-in ……………………………………. 148

3….. Failure to log-out ………………………………….. 149

v….. Knowingly punching timecard or logging in attendance for other employees 150

vi…. Unauthorized alteration made on one’s timecard or attendance sheet            151

vii… Unauthorized alteration made on other’s timecard with consent of such employee    153

viii.. Unauthorized alteration made on other’s timecard without the consent of such employee     154

ix…. Unauthorized removal of one’s timecard or attendance sheet             155

x….. Unauthorized removal of another’s timecard or attendance sheet       157

xi…. Unauthorized concealment of one’s timecard or attendance sheet     158

xii… Unauthorized concealment of another’s timecard or attendance sheet           159

xiii.. Intentional destruction of one’s timecard or attendance sheet            161

xiv… Intentional destruction of another’s timecard or attendance sheet      162

xv…. Dress Code ………………………………………………….. 164

1….. Without uniform ……………………………………. 164

a….. Reporting for work not in prescribed dress code       164

2….. With Uniform ………………………………………… 165

a….. Reporting for work not in prescribed uniform (barong or blouse)      165

b….. Reporting for work not in prescribed uniform (pants or skirt) 167

c….. Reporting for work not in prescribed uniform (blazer)           169

xvi… Identification card ……………………………………….. 171

1….. Failure to wear ID card ………………………….. 172

2….. Refusal to wear ID card ………………………….. 173

3….. Deliberate destruction of ID card …………….. 175

4….. Deliberate mutilation of ID card ……………… 176

5….. Alteration of entries in the ID card …………… 176

6….. Concealment of one’s ID card ………………… 177

7….. Concealment of another’s ID card …………… 179

8….. Unauthorized and improper use of ID card .. 180

xvii.. Loitering …………………………………………………….. 182

1….. Loitering in unrestricted area ………………….. 182

2….. Loitering in restricted area ……………………… 183

xviii. Insubordination ……………………………………………. 184

1….. Refusal to subject oneself to annual physical examinations        184

2….. Refusal to subject oneself to executive checkup             186

3….. Refusal to abide by auditing procedure ……. 187

4….. Refusal to abide by security and safety regulations         188

5….. Refusal to transfer to another assignment …. 190

6….. Refusal to perform one’s task …………………… 191

7….. Refusal to render overtime work ………………. 192

8….. Refusal to report for holiday work …………….. 194

9….. Refusal to issue disciplinary action to subordinate          195

10… Refusal to obey lawful orders of Superior ….. 196

11… Refusal to give information in a company investigation  198

Sample notices to explain (where imposable penalty is suspension)          199

i…… Attendance …………………………………………………. 202

1….. Unauthorized undertime ………………………… 202

2….. Knowingly punching timecard or logging in attendance for other employees     204

ii….. Insubordination ……………………………………………. 205

1….. Refusal to transfer to another assignment …. 205

iii…. Willful breach of trust (with mitigating circumstance) 207

1….. Misappropriation of fund ………………………… 207

Sample notice to explain (where imposable penalty is dismissal)   209

1….. Notice issued for abandonment of work ……. 211

2….. Notice issued for willful breach of trust …….. 214

Sample notice to explain (where imposable penalty is dismissal with preventive suspension)    216

1….. Notice to explain for Serious Misconduct with preventive suspension     211

2….. Notice to explain for offense involving Willful Breach of Trust    214

Sample notice of hearing/conference ………………………. 222

– Instances where hearing is not necessary ………. 224

– Tips in conducting the hearing/conference …… 225

1….. Hearing for offense involving Willful Breach of Trust       228

2….. Hearing for offense involving serious misconduct            229

B….. Notice imposing disciplinary action (warning) ….. 231

i…… Violation of company policies on …………………… 233

1….. General Cleanliness ……………………………… 233

2….. Littering ………………………………………………. 234

3….. Smudging ……………………………………………. 235

4….. Disorderly Filing ……………………………………. 237

5….. Designated dining areas ………………………… 238

ii….. Attendance …………………………………………………. 240

1….. Unauthorized undertime ………………………… 240

2….. Violation of coffee break schedule ………….. 241

3….. Violation of lunch break schedule …………… 243

4….. Abandoning post ………………………………….. 245

iii…. Unauthorized absences ………………………………… 246

1….. Absence without leave (AWOL) ………………. 246

2….. Failure to give notice for sickness ……………. 248

iv…. Punctuality/Time-keeping …………………………….. 251

1….. Tardiness …………………………………………….. 251

2….. Failure to log-in ……………………………………. 253

3….. Failure to log-out ………………………………….. 254

v….. Knowingly punching timecard or logging in attendance for other employees             255

vi…. Unauthorized alteration made on one’s timecard or attendance sheet            257

vii… Unauthorized alteration made on other’s timecard with consent of such employee    258

viii.. Unauthorized alteration made on other’s timecard without the consent of such employee     260

ix…. Unauthorized removal of one’s timecard or attendance sheet             262

x….. Unauthorized removal of another’s timecard or attendance sheet       263

xi…. Unauthorized concealment of one’s timecard or attendance sheet     265

xii… Unauthorized concealment of another’s timecard or attendance sheet           266

xiii.. Intentional destruction of one’s timecard or attendance sheet            268

xiv… Intentional destruction of another’s timecard or attendance sheet      269

xv…. Dress Code ………………………………………………….. 271

1….. Without uniform ……………………………………. 271

a….. Reporting for work not in prescribed dress code       271

2….. With Uniform ………………………………………… 272

a….. Reporting for work not in prescribed uniform (barong or blouse)      272

b….. Reporting for work not in prescribed uniform (pants or skirt) 274

c….. Reporting for work not in prescribed uniform (blazer)           277

xvi… Identification card ……………………………………….. 278

1….. Failure to wear ID card ………………………….. 278

2….. Refusal to wear ID card ………………………….. 280

3….. Deliberate destruction of ID card …………….. 281

4….. Deliberate mutilation of ID card ……………… 283

5….. Alteration of entries in the ID card …………… 285

6….. Concealment of one’s ID card ………………… 287

7….. Concealment of another’s ID card……………. 288

8….. Unauthorized and improper use of ID card .. 290

xvii.. Loitering …………………………………………………….. 293

1….. Loitering in unrestricted area ………………….. 293

2….. Loitering in restricted area ……………………… 294

xviii. Insubordination ……………………………………………. 296

1….. Refusal to subject oneself to annual physical examinations        297

2….. Refusal to subject oneself to executive checkup             298

3….. Refusal to abide by auditing procedure ……. 300

4….. Refusal to abide by security and safety regulations         301

5….. Refusal to transfer to another assignment …. 303

6….. Refusal to perform one’s task …………………… 305

7….. Refusal to render overtime work ………………. 307

8….. Refusal to report for holiday work …………….. 308

9….. Refusal to issue disciplinary action to subordinate          310

10….. Refusal to obey lawful orders of Superior ….. 312

11….. Refusal to give information in a company investigation 313

C….. Notice imposing disciplinary action (suspension). 315

i…… Attendance …………………………………………………. 315

1….. Unauthorized undertime ………………………… 315

2….. Knowingly punching timecard or logging in attendance for other employees     317

ii….. Insubordination ……………………………………………. 318

1….. Refusal to transfer to another assignment …. 318

iii…. Willful breach of trust (with mitigating circumstance) 320

1….. Misappropriation of funds ………………………. 321

D….. Notice of Dismissal ………………………………………. 324

i…… Notice of Dismissal for Abandonment ………. 324

ii….. Dismissal Notice for Serious Misconduct ….. 330

iii…. Dismissal Notice for Willful Breach of Trust.. 341

V….. Note on the next Volume/s of HR Forms, Notices and Contracts Made Easy   346